Club management is an exceptionally difficult all-encompassing role, which can entail working long hours and tight budget restrictions. To help alleviate some of the stress, here is a list of several freely available apps and tools to help you across a variety of fields.
Club Structure & Documents
Organising how a club is structured is complex, involving large compendiums of documents, files, and more. To help assist how your club is structured and recorded, the following software can help.
Stack Team App
The Stack Team App is a well-known app designed for use by sports teams and clubs. It allows club administrators to keep track of members with ease, send messages and information to members simply, fundraise directly, create calendars and schedules, as well track attendance and availability for matches. The app also serves as a way to keep documents in a central location, allowing for easy access.
OneNote
OneNote is Microsoft’s free note-taking platform, available on multiple platforms. It allows admins and members to outlay important club information, plan, take meeting minutes and more. All within in a format which is easy to use and can be freely shared, allowing for real-time collaboration.
Notion
Similar to OneNote, Notion operates as a note-taking tool, available on a number of platforms. However, it prides itself on being an effective and simple project management platform, allowing users to see, comment on and track work being done by others. The base version of Notion is free and provides a collaborative workspace for up to 10 people, along with integration with several major apps such as Slack. Paid versions of the app increase the number of contributors and provide unlimited file uploads.
Google Drive
Google Drive is a free file-hosting service which allows for documents to be securely saved and then retrieved from any device, requiring only a Google account. Through Google Drive, files can be shared freely to members or kept private.
Dropbox
Like Google Drive, Dropbox is a cloud storage software which allows for files to be shared swiftly or kept protected. The free version of the app allows for up to 2GB of storage, which can be upgraded by purchasing premium subscriptions.
Club Messaging
For clubs, it is crucial admins, volunteers, players and members are always up to date with important information and have an easy way to contact each other in times of need.
WhatsApp is a free messaging platform available on mobile phones and desktops. While it may seem at first redundant to use instead of simply texting, WhatsApp has some key advantages. Using only an internet connection for messaging and calling, WhatsApp users are not subjected to SMS charges like in regular texting. Furthermore, WhatsApp allows for far larger group chats than texting, allowing for 256 members within a single group.
Slack
Slack is a multi-device messaging platform designed for businesses and professionals. It features the ability to divide messaging into isolated channels for convenience, integration with apps, as well as featuring voice and video calls.
Club Social Media
In 2025 it is vital that clubs have a social media presence. It is a highly valuable tool to market a club to new members and also a platform to spread information to supporters.
The three most important social media apps your club needs to be on are Instagram, Facebook and X (formerly known as Twitter). These platforms are free to use and can be accessed from any device.
Here, your club can post about fixtures, important events, ticketing, fundraising, membership, and more.
Club Design and Graphics
As a club, it may seem like design and graphics are unimportant, but that is entirely untrue. Having a remarkable and unique visual style can help you stand out from other rival clubs, while posting professional looking content on social media strengthens the appeal of the club.
Canva
Known for its simplicity and ease of use, Canva is perfect for those who want to improve their club’s social media content without venturing into complex software. Available on mobile phones and desktops, Canva is versatile and offers a range of templates to help ease the design process. The base version of the app is free, while paid versions extend upon its features, offering new design tools and templates.
Adobe Express
Adobe Express is a more basic version of Adobe’s professional programs, however that does not diminish it. The app is easy to use, offering simple tools and templates, while also being available on mobiles and desktop. Adobe Express can be upgraded via paid subscription to include more templates, assets, and greater AI tools.
Conclusion
Running a club is already incredibly difficult, so always look for tools that can assist you. For any more information, feel free to contact Football Pro Directory.
